What We Need to Begin

1 Domain Name By 1 June

Confirm one of the two below. We register on day one.

2 Email By 1 June

We are setting up one professional address on the new domain:

[email protected]

For now, your three current Gmail addresses keep working exactly as today. That is where all emails from the platform will go:

• [email protected]
• [email protected]
• [email protected]

Later, whenever you are ready, we can set up the three Gmails to also copy every incoming email to [email protected]. Your Gmails keep working as normal. The new address just becomes an extra place where everything lives, under your own domain. No rush on this.

Two quick questions:

• Are those still the right three addresses to receive emails from the platform?
• Anyone else who should also be on that list?

3 The Logo By 1 June

You picked Option A, Linked Growth, from the proposal. We have refined the design since then. Same idea (mentor and mentee, growing together), now drawn with more care.

Before you reply, please open the link below. It shows the logo at full size, how it looks on a business card, on the platform itself, on social media, and on print materials. This gives you a proper sense of the brand before approving.

Then reply with:

• Looks good, go ahead.

4 About Your Organisation By 15 June

Used to write the About page, the welcome email, and the mission section on the Home page. Send us:

• Full registered name (if registered)
• Mission. What ToolVine exists to do (1 to 3 sentences)
• Vision. Where you want to be (1 to 3 sentences)
• Activities. The things you run (bullet list with one line each)
• Founding story. When, why, by whom (1 to 2 paragraphs)
• Leadership and Secretariat. Names and roles
• Tagline you already use, if any

If any of these are not written down, send bullet points or a voice note. We will draft and you edit.

5 How You Speak By 15 June

So the platform sounds like ToolVine and not like a generic software template, send us a handful of things you have written before. Any of:

• A recent newsletter or email to your community
• A devotional, reflection, or written piece by one of your leaders
• The welcome message you give a new mentor or mentee
• A few social media posts that feel “very you”
• A flyer, brochure, or past communication

Three to five samples is plenty. We use them to set the tone of the welcome email, the pairing notification, and the Home page copy. If you have nothing written, say so. We work from the discovery notes and you edit.

6 Photos By 30 June

• Team headshots. One per person on the About page. Phone photos against a plain wall are fine. For each: name, role, one-line bio.
• Activity photos. Five to ten from past mentoring events, group meetings, retreats. These go on the Home and About pages.

7 Website Copy By 30 June

Most of this we draft for you. From the materials in sections 4 and 5, we write the page copy. You read it through, mark anything you want changed, and we adjust.

If anything does not sound right to you, tell us and we rewrite it. The voice samples from section 5 are how we get the tone right on the first try.

8 Your Point of Contact By 1 June

For the build to move quickly, we need one person on your side who can confirm content, approve copy, and sign off on designs without waiting for a committee. Others can still be looped in for the big things (mission, team page), but day to day, who is our person?